Secure, Cloud-Based Printing For Teams Working From Anywhere

Print management software used to mean a server in a cupboard, a list of drivers to keep updated, and an IT team fielding the same setup questions every time someone joined the business. Cloud-based print management changes that. Your team prints from a phone, laptop or tablet, wherever they're working, and the job only comes out when they're standing at the printer to release it.

How it works

A print job goes to the cloud rather than straight to a printer. It stays there until the person who sent it authenticates at any connected device — with a PIN, an RFID card, or an app on their phone. That means the job releases from whichever printer is free first, not just the one it was originally sent to.

What you get

• Print, copy and scan from any of your business's printers, not just the one nearest your desk
• Authentication at the printer, so documents don't sit in an output tray for anyone to pick up
• One system to manage across every site, instead of a separate print server per location
• Less unnecessary printing — jobs that are never collected don't get printed at all
• Support for printing from home, with usage tracked the same way as printing in the office

Why the security angle matters

Printed documents are an easy way for sensitive information to end up somewhere it shouldn't. Requiring authentication before a job prints — rather than the moment it's sent — means confidential documents aren't left waiting at a printer for whoever walks past first. It also gives you a record of who printed what, which matters if you need to show you're handling data properly.

Where the savings come from

Because nothing prints until someone releases it, jobs that get sent twice by mistake, or never picked up at all, stop wasting paper and toner. Add reporting that shows which teams and devices are printing the most, and you've got a clear picture of where your printing spend is actually going — useful when you're deciding what to replace and when.

Talk to us about it

We supply and support cloud print management software alongside the printers we sell — including for teams split across more than one site, or working from home some of the week. Call us on 01483 596 200 and we'll talk through what fits your setup.